What are the benefits of hiring a professional meeting or event planner for your company’s meetings or events?

January 5, 2010

Businesses (large or small) utilize in-house full-time staff who are hired for a specific job function other than meeting event planning to plan, organize, and manage internal as well as external meetings or events thinking it will save them money.  On the contrary, it costs them more money in the long run.  So, I would like to take a moment and explain the benefits of hiring a professional meeting or event planner.

Benefit #1: Save Money

A professional meeting event planner has relationship with vendors and venues in the industry that people or businesses outside of the industry typically do not have.  This relationship enables a professional meeting event planner to negotiate for better rates on behalf of the clients, in terms, saving clients money.

Benefit #2: Save Time

Typically when companies use in-house full-time staff to plan, organize, and manage the meetings and events, it’s an additional task that the staff would have to take on.  In spending the time that they may not already have on the time-consuming, labor-intensive details of planning, it leaves not a whole lot of time left for the jobs they were originally hired to do.  It becomes counter-productive.  In all businesses, time IS money.  Therefore, you are not only losing time, you are losing money as well.  A professional meeting event planner can save you and your staff time by taking the time-consuming, labor-intensive details of planning off of your desk, so you and your staff can focus on other important tasks that need to be taken care of.

Benefit #3: Less Stress

Having an in-house full-time staff that is not a professional meeting event planner plan, organize, and manage the meetings and events can only add on stress that is not necessary to have.  Not only you are putting pressure on your staff, you are putting pressure on yourself because you don’t know how the meeting or event is going to turn out.  By hiring a professional meeting event planner, you eliminate the stress.  A professional meeting event planner is there to make sure your meeting or event goes off without a hitch and is being executed professionally and successfully without you even need to be involved.

Benefit #4: Focus on Your Own Meeting or Enjoy Your Own Special Event

Hiring a professional meeting event planner will allow you and your staff to focus on what you need to prepare or do for the meeting itself or enjoy at your own special event without having to worry about who is going to manage the meeting or event on the day of and make sure all the vendors are doing what they are suppose to do and be there at the time they are suppose to be at, etc..

Posted by Plan Ahead Events of Phoenix Metro

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